Purpose: Perform accounts payable functions, financial analysis, and other projects as needed.
Essential Job Functions
Set-up and maintain vendors in accounting system.
Ensure that all invoices are adequately supported and accurately matches, all approvals are evident, invoices are coded properly, and invoices are paid according to terms.
Manages the invoices received from foreign law firms, initiates wires for payment, and records payment in Accounting system.
Review electronic expense reports for compliance and appropriate supporting documentation.Upload data files into Accounting system and provide file to payroll for employee reimbursement.
Prepares, initiates, and records wire transfers and ACHs.
Reviews and uploads vouchers from the electronic overnight delivery system (“PS Ship”) to the Accounting system on a weekly basis.Follows up with employees regarding reimbursement for cost of personal shipments.
Review and initiate replenishment of other office operating accounts on a weekly basis.
Financial analysis for the Controller and attorneys.
Prepare one off schedules and analysis for the Controller and attorneys.
Reconcile bank accounts and deposit accounts on a monthly basis.
Assist with other functions (i.e. billing, analysis, etc.) in the Accounting Department, when needed.
Assists with the month-end close process.This includes preparing schedules and analysis for the Board and Member reporting packages along with analysis for Department Managers.
Performs other tasks as assigned.
Work closely and communicate effectively with others in Accounting, attorneys, and support staff.