Docket Clerk – Intellectual Property
We are seeking an IP Docket Clerk to join the Cleveland office. Responsible for the integrity of the firm’s Intellectual Property (IP) Procurement docket database, which specifically includes maintaining cases, processing IP-related correspondence into and out of the firm, as well as executing various reports and distribution of periodic reminders for clients and attorneys. Candidates must be self-starters who possess the ability to work independently, thoughtfully and as part of a team. Excellent attention to detail and a commitment to providing the highest quality client service are strongly preferred.
Essential Duties
- Process all IP-related correspondence from the United States Patent and Trademark Office, International Patent and Trademark Offices, International Associates, and Inter-Office communications among attorneys and staff
- Generate/distribute periodic reminders to the IP attorneys and staff for upcoming deadlines in relation to the IP Docket Database
- Ensure that all deadlines in relation to the IP Docket Database have been satisfied by the end of business each day by communicating directly with attorneys to identify all requirements have been met specific to the docket
- Monitor/update information on all IP domestic and international cases in the IP Docket Database in relation to client communications, government notifications, and foreign associate correspondence
- Conduct periodic status checks and participate in docket audits using government websites and communication to Foreign Associates
- Generate various reports as requested for clients or attorneys on an as needed basis
- Maintain current knowledge of IP rules and procedures, both domestic and international
- Assist the accounting department with the reconciliation of the firm’s deposit accounts by ensuring that all charges are accurately allocated to their unique firm-issued billing number
- Assist with the client intake process
Additional Duties
EXPERIENCE SKILLS REQUIRED
- Previous law firm experience or 1+ years of IP experience preferred
- Knowledge of domestic and international patent and/or trademark prosecution procedures preferred
- Experience with Word, Excel, and Outlook, as well as solid internet research capabilities
- Proficiency and previous experience with IP Docketing Systems (CPi preferred)
- Ability to organize, prioritize, and complete tasks with strong attention to detail and adhering to the firm’s best practices
- Strong work ethic and ability to work both independently and as part of a team
- Interpersonal and communication skills required to interact with lawyers and staff
- Ability to manage and communicate confidential issues effectively
McDonald Hopkins does not currently accept unsolicited resumes through or from search firms or headhunters.
McDonald Hopkins is an equal opportunity employer that values diversity and inclusion. (Employment decisions are based on qualifications, merit and business need without regard to any protected category.)