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Ohio law establishes the maximum fees that may be charged by a healthcare provider or medical records company for copies of a patient’s medical record. It also provides for certain limited situations in which copies of records must be provided without charge, for example, where the records are necessary to support a claim by the patient for Social Security disability benefits.

The charge depends on whether the request comes from the patient or from the patient’s personal representative, or from someone other than the patient or the patient’s personal representative. A patient’s “personal representative” means a minor patient’s parent or other person acting in loco-parentis, a court appointed guardian, a person holding a durable healthcare power of attorney, the executor of the patient’s estate, or the person otherwise responsible for the patient’s estate if it is not to be probated. The spouse of the patient, an adult child of the patient or the attorney for the patient is not, by that fact alone, deemed to be the patient’s personal representative for purposes of the charges listed below.

For 2014, the following maximum fee applies when the request comes from a patient or the patient’s personal representative:

  • No records search fee is allowed
  • For data recorded on paper or electronically: $3.02 per page for the first 10 pages; $0.63 per page for pages 11 through 50; $0.26 per page for pages 51 and higher
  • For data resulting from an X-ray, MRI, or CAT scan recorded on paper or film: $2.07 per page
  • The actual cost of postage may also be charged

For 2014, the following maximum applies when the request comes from a person or entity other than a patient or a patient’s personal representative:

  • An $18.61 records search fee
  • For data recorded on paper or electronically: $1.22 per page for the first 10 pages; $0.63 per page for pages 11 through 50; $0.26 per page for pages 51 and higher
  • For data resulting from an X-ray, MRI or CAT scan: $2.07 per page
  • The actual cost of postage may also be charged

For more information, please contact:

John T. Mulligan
216.348.5435
jmulligan@mcdonaldhopkins.com

Healthcare Practice

McDonald Hopkins has a large and diverse healthcare practice, which is national in scope. The firm represents a wide variety of healthcare providers, facilities, vendors, technology companies and associations. Our diverse experience enables us to give our clients a unique perspective on the issues that may confront them in the rapidly evolving healthcare environment.

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